Privacy & Cookies Policy

Introduction

The Data Controller is VC Talent Ltd (Company Number 12922444) based at 20 Vistula Crescent, Swindon, SN25 1QE.

We provide permanent and contract recruitment services to clients looking to recruit people for their businesses and are committed to protecting the privacy of our candidates, clients, suppliers website users and other people who we may contact to find out about our candidates.

We will ensure that the information you submit to us via our website or other means is only used for the purposes set out in this policy.

What personal data do we collect?

  • Candidates; We collect and use only the information necessary to be able to find the best available opportunities and any further information needed to assess your eligibility through the different stages of recruitment. This information includes CVs, identification documents, educational records, work history, employment and references and financial information. We may also collect sensitive personal data about you, related to your health, diversity information or details of any criminal convictions of. We only collect sensitive personal data from you, and further process this data, where you have given your explicit consent.
  • Clients; We collect and use only the information necessary to provide you, or people in your organisation with services such as finding the best available candidates for your opportunities.
  • Other data subjects; We collect and use only the information necessary to be able to contact you and pay you for the services you provide.
  • Website Users; We collect and use only the information necessary to improve your experience when using our website. This may include how, when and how often you visit us.

How do we collect the data?

We obtain information about you when you use our website, for example, when you contact us about roles or make enquiries about our services.

On a daily basis, we also source potential candidates from a number of job board websites. These websites are designed to assist us in the recruitment process and by uploading your contact details and CV on to these websites, you are agreeing to their privacy policy with regards to sharing that information with third parties such as ourselves.

Where do we collect your personal data from?

The following are the different sources we may collect personal data about you from:

  • Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages, or during the course of our work with you to ensure that our relationship runs efficiently.
  • From an agent/third party acting on your behalf. e.g. A Contractor’s Limited Company.
  • Through publicly available sources. For example:
    • LinkedIn
    • Job Boards – we source potential candidates from a number of job board websites. These websites are designed to assist us in the recruitment process and by uploading your contact details and CV on to these websites, you are agreeing to their privacy policy with regards to sharing that information with third parties such as ourselves.
    • Other publicly available sites such as Stack Overflow, Git Hub, FaceBook, Twitter etc.
  • By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

Curriculum Vitae (“CV”)

We give you the option of submitting your CV via our website or by providing your CV to one of our consultants. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for positions as they come up. Your CV will be stored in the VC Talent Ltd database and will be accessible by VC Talent Ltd recruitment employees. You can update your CV at any time, simply by following the same procedure to submit a new CV.

How do we use your personal data?

Candidates; We use your personal data and/or CV to match your skills and experience with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview (or equivalent) stage and onwards in that manner. We may use your data to send you information that you may find interesting such as suggesting other jobs to you.

Clients; We use your personal data to ensure that we can find the right candidates for the opportunities that you may have or for contractual obligations.

Suppliers; We use your personal data to ensure that we can contact you and for contractual obligations.

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

How long do we keep your data?

We will only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, we may retain some of your information after you cease to use our services, if we believe in good faith that it is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.

When determining the relevant retention periods, we will take into account factors including:

(a) our contractual obligations and rights in relation to the information involved;

(b) legal obligation(s) under applicable law to retain data for a certain period of time;

(c) statute of limitations under applicable law(s);

(d) (potential) disputes;

(e) if you have made a request to have your information deleted; and

(f) guidelines issued by relevant data protection authorities.

Otherwise, we securely erase your information once this is no longer needed.

Who do we share your personal data with?

Candidates; We share your personal data with the client who has a position to fill, in order to determine with the client whether you are a good fit for the available position.

We may also conduct checks on you to verify the information you have provided and where we do this we share your information with our appointed background checking company.

Clients; We share your data with candidates during the course of providing recruitment services to you, and with third parties as part of our contractual relationship.

Suppliers; We share your data third parties as part of our contractual relationship.

What legal basis do we have for using your information?

For prospective candidates, contractors, referees and clients, our processing is necessary for our legitimate interests – we need this information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees, and suppliers.

Your choices

You have a choice about whether you wish to receive information from us or not. If you do not want to receive direct communications from us about our latest roles and news, then you simply reply to any communication you receive from us stating your objection.

We will not contact you for marketing purposes by any means if you have indicated that you do not wish to be contacted. If you have made no indication to us of your preference we will continue to contact you until otherwise notified.

What happens if you do not provide us with the information we request or ask that we stop processing your information?

If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.

Do we use Cookies to collect personal data on you?

To provide better service to you on our websites, we use cookies to collect your personal data when you browse.

VC Talent Cookies Policy

This site uses cookies, these are small text files that are placed on your machine to help us provide a better user experience.

We use cookies to retain user preferences and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better.

However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser.

Do we transfer your data outside the EEA?

No, we do not transfer personal data out of the EEA.

How do we safeguard your personal data?

We take the security of your data very seriously and have put in place appropriate measures that are designed to prevent unauthorised access to or misuse of your personal data.

What rights do you have in relation to the data we hold on you?

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.

1.The right to be informed

You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Policy.

2.The right of access

You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.

3.The right to rectification

You are entitled to have your information corrected if it’s inaccurate or incomplete.

4.The right to erasure

This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

5.The right to restrict processing

You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

6.The right to data portability

You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.

7.The right to object to processing

You have the right to object to certain types of processing, including processing for direct marketing.

8.The right to lodge a complaint

You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

9.The right to withdraw consent

If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

  • baseless or excessive/repeated requests, or
  • further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

How will we contact you?

We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.

How can you contact us?

If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact here: hello@vctalent.co.uk